Meeting planners today are under increasing pressure to do more with less. Travel budgets are shrinking, room inventory is constrained, and sales support levels at hotels are on the decline. HelmsBriscoe helps meeting planners overcome these challenges by combining our collective expertise and buying power to gain insights and concessions into the broadest possible set of hotels for consideration.
Whether you are booking a large scale association meeting or a smaller corporate function, HelmsBriscoe can locate, evaluate and contract the ideal venue. Best of all, this comes at no cost to you.
The process is straight forward. An associate discusses your program needs and creates a request for proposals (RFP) to evaluate potential venues. As a result of our proprietary hotel database and global relationships, you will receive up to three times the amount of responses to your RFP when it is sent out through HelmsBriscoe. We track down the answers, follow up with the hotels and manage the process on your behalf.
Once we identify venues that match your criteria, we negotiate rates and concessions and facilitate the contracting process. As a client, you receive the highest possible return on your meeting, because your event has been negotiated and secured by an organization with the purchasing power and know-how that comes with booking more than $560 million in room nights each year. In addition you, our client, remain in control throughout the entire process. We represent your interests. With HB, you just added more than 900 professionals to your team!